Deploying an Effective Fleet Policy

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Deploying an Effective Fleet Policy


Last month we featured safety, and an important component to maintaining a safe fleet was to have a comprehensive driver policy in place. So how do you create a quality driver policy? FridayFleet sat down with Shonn Glenn, Donlen Director of Fleet Administrative Services to find out.

To create, or update a comprehensive fleet policy, it is important that you first have input from internal departments such as Human Resources, Risk Management, Payroll, and Finance. These departments have a stake in how your drivers operate and should be involved with developing and maintaining a relevant driver policy.

For example, internal departments will have input that covers issues such as cell phone usage, traffic violations, safety guidelines, revocation of company car privileges, acceptable personal use, defensive driving, and alcohol and substance abuse while driving. In addition, a driver policy gives drivers one source for all information relating to their use of a company vehicle, including ordering and maintenance. All these issues must be taken into consideration and all have a direct impact on the departments listed above.

“Before our customers create or revise a driver policy, we work with them to review best practices together. Also, when someone is new to fleet, we encourage them to join industry associations like NAFA and AFLA to learn more about the best practices when it comes to driver policies,” says Shonn Glenn. “Within these organizations, they can find a wealth of useful and proven driver policy information.”

Updating Driver Policies on a Regular Basis is Key

“As vehicles become more integrated with communication technologies like smart phones and tablets, a driver policy must take into account such enhancements,” adds Glenn. “By updating these policies on a regular basis, companies are better prepared to enforce and educate their drivers. At the end of the day, it is really about transparency for both the company and the drivers.”

Your Driver Policy and DonlenDriver®

Our customers that utilize DonlenDriver within their fleet management process know how the tool’s user-friendly navigation and comprehensive data input fields give their drivers a convenient method to track and capture information vital to the fleet. Fleet managers use this data to look for ways to control and manage their overall total cost of ownership.

Drivers can easily access and accept the company fleet policy, as well as seeing other useful information such as personal tax reporting, new vehicle ordering, and vehicle delivery status updates to name a few.

If you need to update, or need help creating a new corporate fleet policy, Donlen can work with you to provide effective driver templates and ensure that you are following best practices. We will review your existing driver policy and provide consultation by providing our depth of knowledge and guide you based on your fleet makeup and utilization.

Contact your Donlen Account Manager to get started.

Contact Us

Connected Fleets USA 2014

Be sure to join Nick Ehrhart, Vice President of Business Development for telematics at Donlen when he presents at the Connected Fleets USA 2014 conference (previously known as Telematics for Fleet Management USA) November 20-21 in Atlanta, Georgia.

Nick is a telematics industry expert and his expansive knowledge will be shared during the conference.

The commercial telematics industry is evolving as mergers and acquisitions are diversifying the services available from telematics services providers. In November, Connected Fleets USA 2014 will gather the most respected opinion makers and prestigious companies to analyze the challenges that the industry is currently tackling.

Donlen Discount

As a Donlen customer, colleague and business partner, you are entitled to a reduced admission. Enter the following Donlen discount code: 2582DON and receive $300 off the standard pass price. Discount will be valid until Friday September 26.

> Get your pass here

For more information on the conference, click here.

Is Natural Gas Right for Your Fleet

Natural--Gas-Pump-Wed-135pxIn a recent article in Automotive Fleet, VNG.CO’s Rob Minton breaks down some benefits that many fleets can take advantage of. In Is Natural Gas the Right Fit for Your Fleet, Minton writes: “Fleet managers have never before had so many gas products and services available, spurred by unprecedented industry investments and government incentives.” According to Minton, VNG.CO’s Director of Sales, there are a number of reasons why natural gas powered vehicles are increasing in popularity. Many federal and state emission laws require continuous improvement in vehicle emissions and federal corporate average fuel economy regulations require reductions in fuel consumption. “Perhaps most important for fleets, natural gas is an economic alternative to gasoline and other transportation fuels, offering fuel cost savings of 40 percent or more,” says Minton.

To read the complete article, click here.

Want to know if natural gas vehicles are right for your fleet? Please contact us to learn more.

Ericsson Sees ROI with Telematics; Widespread Improvements Throughout Fleet

Ericson-Whitepaper-WEB-135pxEricsson, a world-leading provider of telecommunications equipment and services to mobile and fixed network operators, initiated a six-month DriverPoint® Telematics trial in 420 F-150s ready for delivery.

Throughout the trial, there were widespread improvements in driver behavior, fuel economy, and safe driving patterns.

“One of the more interesting parts of the trial was our analysis of driver oil-change downtime by vendor,” said Tom Sloan, Director of Analytical Product Management. “We presented Ericsson with a cost versus time analysis, and they in turn can direct drivers appropriately. Armed with this type of data, Ericsson can continue to see great results using DriverPoint.”

For the complete report, click here.


Managing Data the Donlen Way

Managing-Data-Thumbnail-WEB-135pxFleets are managing more data and that can be overwhelming. Donlen’s award-winning FleetWeb technology, consultative approach, and customer focus delivers measurable results that will help you manage your data and uncover new saving opportunities.

Donlen’s Amy Blaine, Vice President of Consulting, Analytics, and Sustainability, talks about not ignoring your data, but managing data will help uncover new opportunities. View the video now and get a quick tip to manage your data.

> View video now.

Congratulations to the Top Fleet Executives and Managers Finalists

Congratulations to the following fleet managers and fleet executives who made it to the final round in the Automotive Fleet 2014 Fleet Executive of the Year and Professional Fleet Manager of the Year. For Fleet Executive of the Year, Sheri Bonsall, Vice President and Manager of Corporate Travel, Meetings and Fleet Services from Chubb and Son, and Robin Lewis, Vice President of Procurement, Fleet and Asset Management for Ferrellgas were recognized as finalist. In addition, Brenda Davis, Fleet Commodity Manager, Baker Hughes, Inc. was recognized as one of three finalists for the 2014 Professional Fleet Manager of the Year. We congratulate all three Donlen customers.


Driver’s Corner

Safety During Construction

Every driver faces construction no matter where you live or how far you drive. State transportation departments work closely with the Federal Highway Administration and industry groups to enforce laws near work zones, improvements in work zone planning and design, and awareness among drivers.

All drivers can help by doing their part and follow the National Private Trucking Council safe driving tips:

  • Expect the unexpected – Reduce speed limits, traffic lanes change, and workers on or near the road.
  • Slow down – Speeding is one of the major causes of work zone crashes.
  • Don’t tailgate – Keep a safe distance between you and the car ahead, construction workers, and equipment.
  • Pay attention to posted signs – Warning signs are there to help guide you.
  • Stay alert and avoid distractions – Work zones present extra challenges and obstacles.
  • Be aware of blind spots – Motorists are unaware of other drivers blind spots.
  • Plan your trip – Schedule your trip with plenty of extra time to expect delays.
  • Be patient – Work zone crew members are improving the road to make your drive better.

Follow these tips and be safe when driving in construction zones.

And Finally

It’s a Dog’s World

USA Today and Autotrader, the online marketplace for car shoppers and sellers say 55 percent of visitors to its website seek out cars and trucks that can accommodate their dogs.

The site focused on dog-friendly features such as a low ride height and tailgate for easy access, fold-flat seats, under-floor storage and a roomy cabin.

Autotrader’s list of the best dog friendly vehicles are:

  • Subaru Outback
  • Nissan Juke
  • Volkswagen Tiguan
  • BMW X3
  • Volvo V60
  • Kia Soul
  • Honda Odyssey

Remember, if you travel with your dog, use a restraint or netting to secure the animal in case of an accident.

To view this complete article, click here.

Have a great weekend. Safe travels.

Originally appeared in FridayFleet on September 19, 2014

About Donlen
Donlen is the industry’s most customer centric and technically integrated provider of financing and management solutions for corporate fleets. Utilizing a highly consultative and strategic approach, Donlen helps fleets reduce cost, improve utilization, and increase driver safety and productivity. Donlen’s innovation has been honored with the Computerworld 2012 Honors Laureate for Economic Development, the 2012 and 2013 InformationWeek 500 List of Top Technology Innovators Across America, and recipient of the 2013 CIO 100. Their workplace excellence has been recognized on the IAOP The Global Outsourcing 100® list for eight of the last nine years, and as one of the 101 Best and Brightest Places to Work For in Chicago each year from 2007-2012. Founded in 1965 and headquartered in Northbrook, IL, Donlen is a wholly owned subsidiary of The Hertz Corporation (NYSE: HTZ). For more information about Donlen, visit