Managing Multiple Fleet Assets and Reporting; Bridge Rentals to Fill the Gaps in Your Fleet

Managing a fleet is becoming more complex as companies utilize more than one provider for leasing and services such as fuel management, vehicle maintenance, and accident management. Every month, fleet managers manually combine reports from all their vendors to create a single report. The ability to truly integrate data across multiple providers just didn’t exist.

Until now, that is.

Donlen Asset Manager™ allows you to upload unlimited vendor data directly into FleetWeb® where you can create a single, manageable report.

What is Donlen Asset Manager?

  • An easy-to-use online tool that lets you integrate supplier data
  • A way for you to output a single report that shows fuel, maintenance, finance, and any other data that you receive for your fleet
  • The ability to combine all asset information, including cars, light- and medium-duty trucks, large trucks, and equipment

Why should I use it?

  • Lets you merge data from multiple providers for monthly, quarterly, and yearly reporting
  • The ability to leverage FleetWeb for all your vendors, for all your asset types
  • Gives you global reporting capability for vendors outside North America

What else should I know about the tool?

  • There is no cost to use Donlen Asset Manager
  • The easy-to-use interface is intuitive; no extended training needed
  • It’s a straightforward process from file upload through report creation
  • No internal or Donlen IT support needed to use Donlen Asset Manager
  • It uses standard Excel documents for uploading data and downloading reports
  • Gives you the ability to customize report fields and create custom reports on the fly
  • Once a report is built, you can re-use the same layout over and over again by simply changing report time periods

What happens in FleetWeb?

  • Store and run your reports from within Donlen Asset Manager, or keep them in other areas of FleetWeb, such as DataMart
  • Like your other information, the data you upload is stored securely and permanently in FleetWeb
  • Integration of information is unlimited:
    • Fuel
    • Maintenance
    • Finance
    • Insurance
    • Accident Management
    • Remarketing

Two simple requirements:

  • Data that you want to upload must be in an Excel spreadsheet format
  • Vehicle VIN or serial number is necessary to merge data

Don’t wait for another month to go by. Contact your Account Manager now for a live demo of Donlen Asset Manager.

If you would like to speak to someone about Donlen Asset Manager, please contact us.

Bridge Rentals: Filling the Gaps for your Fleet

Last week, FridayFleet talked about order-to-delivery times and some of the challenges facing fleets as they place orders for vehicles. Did you know that Donlen offers bridge rentals for those times when you’re waiting on a production vehicle? This is a great solution for new hires in your organization: no need to wait for their new vehicle to arrive. Now you can get them on the road quickly in a bridge rental.

Benefits of our bridge rental program are threefold:

  • Preferred pricing and service: Leverage our relationship with Hertz for deeply discounted rental rates and preferred service
  • No disruption in operations: Place your drivers in a rental vehicle while waiting on production of new vehicles
  • Flexible options: Daily, weekly, and long-term rentals available

Contact your Donlen Account Manager for more information about our bridge rental program.

FleetWeb® Tips

Organize your report windows easily with the FleetWeb pushpin button. This is a great way to organize your favorite windows and have them open in the same location each time you log in.

  • Move any opened window to desired location
  • Click the pushpin button to the down position at the top of each window
  • Once you log back in, your favorite windows will be where you left them


donlen-hertz-value-lease-ford-escape-1112Hertz Value Lease™ Deal of the Week

Choose from a pool of quality pre-owned vehicles available for lease. Easily search available vehicles from within FleetWeb.

2012 Ford Escape XLT*

  • Estimated Mileage:  18,887
  • Exterior Color: Gold
  • Hertz Value Lease Base Price: $20,587

Contact your Donlen Account Manager to learn more about Hertz Value Lease vehicles that may be right for your application.

Driver’s Corner

It’s hard to believe that Thanksgiving is next week, clearly signaling the start of the holiday season and the start of holiday travel for many people. There are more people on the road, the possibility of less-than-ideal travel weather, and stressed-out drivers. Here are a few tips if you’re one of the more than 42 million Americans who travel 50 miles or more from home to celebrate with family and friends: Fill up your gas tank and check your fluids before you hit the road; be patient behind the wheel; and most important, don’t let yourself become distracted while driving.

And Finally…

And finally, a quiz: How can two people drive a BMW at the same time? Answer: When it’s a bobsled. Yep. BMW has announced that it is working with the USA Bobsled and Skeleton Federation to redesign Team USA’s two-man bobsled for the 2014 Olympics. Will this become the “ultimate bobsledding machine”? We can’t wait to see it. We might just want to take up a new sport here at FridayFleet.

Have a nice weekend. Safe travels.

*Vehicle was available at the time of posting to FridayFleet. The same vehicle may not be available after this date. Photo of vehicle is for illustrative purposes only.

Originally appeared in FridayFleet on November 16, 2012

About Donlen
A wholly owned subsidiary of The Hertz Corporation (NYSE:HTZ), Donlen (, with headquarters in Northbrook, IL, is the fleet industry’s most comprehensive and integrated provider of financing and asset management solutions. Since 1965, Donlen has offered its clients highly personalized and responsive customer service, and their workplace excellence has been recognized as one of Crain’s Chicago Business “List of 20 Best Places to Work in Chicago” each year from 2009-2011, a Leader on “The Global Outsourcing 100®” list by the International Association of Outsourcing Professionals (IAOP) for six of the last seven years, and a National Association for Business Resources “101 Best and Brightest Places to Work For in Chicago” each year from 2007-2012. Donlen’s innovation has been awarded with the Computerworld “2012 Honors Laureate for Economic Opportunity,” named to “2012 InformationWeek 500” for innovative technology; the Stevie® “2012 Gold Award for Business Intelligence Solution,” the Silver Award for “2012 Front Line Customer Service Team of the Year,” and the “2011 Corporate Environmental Responsibility Program of the Year.”